Answered By: Caltech Research Librarians
Last Updated: Feb 13, 2024     Views: 103

Zotero imports PDFs automatically if the Caltech library has access to a particular database or a full text PDF is open access.

If you have a citation in your library without a PDF and you want to find the PDF online and attach it to that citation, there are two ways to do this from within Zotero Standalone.

  1. Right-click on a citation and select 'Find Available PDF.'

Screenshot of drop down menu in Zotero highlighting 'Find Available PDF'
 

  1. Search for a PDF online

    1. Select a citation.

    2. Click on the green arrow pointing right (upper, right corner next to the search bar).

    3. Select from View Online, Library Lookup, CrossRef Lookup, or Google Scholar Search. Screenshot of arrow icon to right of Quick Search in Zotero with drop down menu open and circled.

The choices are as follows:

  • View Online – Opens a link (usually a publisher’s web page) where you can find a PDF for download

Screenshot of Taylor and Francis Online journal article "Better Together: Collaborating with Students on Library Social Media."
 

  • Library Lookup – Opens a link (usually a publisher’s web page) where you can find a PDF for download if the Caltech Library has access.

    • If the PDF is not available, 'Library Lookup' opens a Caltech Library web page with the option to request a PDF from DocuServe.

Screenshot of Caltech Library's DocuServe screen highlighing options to order the journal article "Better Together: Collaborating with Students on Library Social Media."
 

  • CrossRef Lookup – Opens a DOI-related link (usually a publisher’s web page) where you can find a PDF for download

Screenshot of Taylor and Francis Online journal article "Better Together: Collaborating with Students on Library Social Media."
 

  • Google Scholar Search – Opens and searches Google Scholar where you can find a PDF for download.

    • This is a good option when you do not have a DOI or a publisher URL.

Screenshot of Google Scholar search results showing journal article "Better Together: Collaborating with Students on Library Social Media."

 

Once you locate the PDF using one of the methods above, click on the Zotero Connector button to add the PDF to the citation.


Part or all of this answer is adapted from Zotero wiki content distributed under various Creative Commons licenses. Additional content may have been adapted from the Zotero Research Guide by Jason Puckett and licensed by Georgia State University Library under a Creative Commons Attribution-Noncommercial License.

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