Answered By: Kathy Johnson
Last Updated: Dec 11, 2018     Views: 2

The short answer is, maybe.

You can find the thesis dissemination policy itself on the CaltechTHESIS Libguide: http://libguides.caltech.edu/theses/dissemination-policy

  • It went into effect on March 1, 2017, and affects ONLY PhD theses.   
  • All thesis records are publicly viewable, even if the attached files are restricted to campus or completely embargoed.
  • Theses for Engineers, Masters and below may use the restriction forms for ease.  However, full embargoes will not be sent to the Review Committee. 
  • For further help, please contact Kathy Johnson (kjohnson@caltech.edu)

Two types of restriction:

  • Restriction to Campus option - 6 months only: Students (or their advisors) who want to restrict their theses to campus may do so by filling out an online form: Thesis embargo form (requires IMSS credentials for logging in).  The initial six months are automatically granted.  The requestor must provide the reason for the restriction as part of the form.  The generated email is saved and permanently attached to the thesis record as an internal file.
  • Exceptions to the Restriction to Campus option: Exceptions to the above 6-month restriction to campus are harder to acquire, and must be approved by the vice-provost, division chair, dean of graduate studies and university librarian.  The student or advisor must filled out a separate form: Thesis exception form (requires IMSS credentials for logging in).  The form asks if they want an extension to the first 6 months, or if they want to embargo the files completely, even to campus.  The requestor must provide the reason for the restriction as part of the form.  Separate supporting documentation may be sent to thesis@library.edu.  All documentation and requests will be reviewed by the Review Committee.  Decisions will be applied in CaltechTHESIS, and the student and advisor notified if the request has been denied.